Updated Conference Room instructions and Community Room AV instructions have been created. A printed copy is available in the Conference Room. They are saved on the Instructions Page of the staff intranet and are on the S drive under Library Files\Manuals-Instructions\Meeting Room Instructions.
Category: Administration
Printing and Touch Screen
Please use the stylus pen on the touch screen at the print release station.
Also, TBS updated the credit card machine today. If you notice any issues, please let me know.
RPL Professional Workroom Collection
I am working to develop a collection of professional books and materials to eventually be available for internal use by RPL employees in the staff lounge.
When you get a chance, please take a look around your offices and at home to see if you have any materials marked “workroom” or any other relevant items from your personal collection that you are willing to share to help advance the professional development of your peers.
Feel free to drop items off to me in Admin or in my mailbox.
Communications Working Group Update
Hi everyone,
We want staff to send us pictures of your museum pass visits and we will promote it via social media.
We are also choosing new swag to give away at outreach events, if you have suggestions, including any environmentally friendly swag, let Desiree or Michelle know.
Updates to Editorial Calendar Form
The editorial calendar form has been updated to better reflect PR options available for programs, services, and collections. The google form works the same way as it did previously.
This is also a quick reminder that the Off the Shelf newsletter is now monthly, deploying approximately the first Tuesday of each month. Spur of the moment or last minute town department news to share will go out on a dedicated News Around Town email. We’re also trialing a weekly Friday or Monday FB/Instagram post with 4-5 programs (or a service or a collection) highlight and reminder to check the event calendar for details. 
We’ll monitor how the monthly vs. weekly cadence works over the next months to a year. If you have any questions about the form or how to use it, please email Desiree or Michelle.
Communications-Updates
The Communications Working Group held our bi-monthly meeting on Monday. Here are relevant updates for all staff:
- Continue to add new library users to the email newsletter.
- From March to September, we will be piloting a monthly newsletter format instead of a weekly newsletter. We will continue to send newsletters for larger events/services and when specifically requested or as needed.
- Museum Pass Highlights: If you visit a museum using the library passes, send pictures of your experience to Desiree/Michelle, and we will promote it via social media.
Social Media and Communications Guidelines
The Communications Working Group has created a Social Media and Communications Guidelines document. This document is a living document, therefore things may change… Twitter! for example. The guidelines are located here, on the Instructions page, and saved under the Public Relations folder on the S drive. A big thank you to all the CWG for their hard work on this.
(some) S Drive Files Moving
Some files in the Administrative folder on the S drive are moving to the more secure town drive. If there is a file that you had previously used and it appears to be missing or in a folder labeled “delete”, let Meaghan C. know right away.
This is the start of a bigger project that may begin in the next 6 months. Questions? Ask Amy, Michelle, or Meaghan C.
RPL Intranet: Making Work Better
RPL employees recognize communications are always a challenge. How can we help over 35 employees keep current on what’s happening and maintain a positive learning curve across three floors, four service desks, and 60-64 hours per week? There is no single answer, but centralized content is one way to help capture and coalesce all this knowledge and experience!
We want to hear your feedback so we can keep improving this content. Please fill out this quick survey and let us know your thoughts (your answers will be anonymous).
Who does what?
Based on feedback received from the “Best Practices” form, we have created a list of starting points when you are looking for help.
This is a first draft and will only get better as we get more input from YOU! Please email Amy to request new categories for a FAQ or if your name should be assigned (or deleted) as a point of contact for any of these issues.